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Your own AI setup

The same idea, applied to whatever your team writes most - reports, tender documents, procurement paperwork, work instructions, service offers. We find the job worth starting with, build it on your price lists, templates and past work, and hand it over for your team to manage. It runs on what you already pay for, Microsoft or Google, or on Claude, OpenAI and others, and it can run inside the EU where data protection rules require it.

  • Your price lists, templates and past documents stay in your own SharePoint, Drive or Git, in files your team can open and edit
  • Works with the systems you already have - Microsoft 365 and SharePoint, Google Workspace, your CRM, ERP, accounting system, e-mail and spreadsheets
  • Document work that has to be correct: policies, work instructions, certificates and the evidence auditors ask for. Proven in delivery - 160+ hours saved per audit cycle
  • Tasks that run by themselves, dashboards on your own numbers, and internal tools for a job your team repeats where no product on the market fits
  • Your people still decide. Anything a client sees is reviewed by a person first, and nothing is added back to your files until someone approves it
  • Three ways to work: we show you how and your team builds it, we build it and your team runs it, or we build it and keep it running with you
  • Swapping to a different AI provider later is a settings change, because the files are yours. We run our own systems across several providers

Built from your own materials.

We organise your prices, templates, procedures and past work into one controlled context. The same setup then analyses tenders, prepares audit and compliance documents and builds quotations.

Example business triggers

  • Document-heavy work takes hours
  • Knowledge is scattered across files and people
  • Generic AI gives inconsistent answers

Example business materials

Price lists Current rates and cost rules
Templates The structure your team uses
Procedures Checks, approvals and decisions
Past tenders Examples of accepted work

Your context

One controlled context

  • Prices and rules
  • Approved examples
  • Your terminology
  • Review requirements

Example functions

Tender analysis Requirements checked against your documents
Audit and compliance documents Evidence collected and organised
Custom quotations Built with your prices and templates

Examples of what changes for your business

  • Start with a useful draftPrepared in minutes from your own material, instead of starting from a blank page.
  • Keep every document consistentUse the same approved prices, rules and terminology every time.
  • Take on work you used to skipAnswer tenders and document-heavy requests your team previously had no time for.

Everything shown is an example. We tailor the setup to the work you need, including its materials, functions, outcomes and platform.

Every draft is reviewed by a person before it is used.

Example platform options
  • Microsoft
  • Google
  • Claude
  • OpenAI

The questions people actually ask

Written out plainly, because this is the part that is usually hand-waved.

Why not just use ChatGPT?
You can, and for some jobs you should. But a chat that answers anything has never seen your price list, your templates, or the offer you sent last month. It gives you something general and somebody on your team rewrites it. The work worth paying for is putting your own material behind it and pointing it at one job.
So what makes the answer right?
Your own material. Your rates, your document formats, the procedures you follow, what you quoted before and what you won. Two companies doing the same job need different systems, because the answer depends on their own history.
What do we keep?
All of it. Your prices, templates and past documents stay as ordinary files in a place you already own - your SharePoint, your Drive, your Git. Your own people open them and edit them. When a price changes, you change the file: no developer, no waiting, no invoice. If you stop working with us, you keep everything.
Does this tie us to one AI company?
No, and that is the reason the material stays yours. Moving from one AI provider to another is a settings change, because your files do not move. We run our own systems across several providers and switch between them.
Where does our data go?
Usually into something you already pay for. Most companies have Microsoft or Google, and that is normally the cheapest and simplest place to start. If you need to be able to show where your data is - for GDPR, for an audit, or because a client asks - it can run inside the EU. Claude and OpenAI are options too. Sensitive work can use one model while everything else uses something faster and cheaper.
Who decides?
Your people. The AI reads and drafts; a person approves. Anything a client sees is checked first, and nothing is written back into your files until someone confirms it. That is also how it gets better - what you approve is kept, so the next one starts closer to right.
What does it end up being?
One of four things, depending on the job. A chat. A small tool built for one task. A full application. Or a workflow running inside the systems your team already opens every morning. A plain chat is the one everyone pictures, and usually the weakest choice.

Where we have done this

Unified AI Workspace

Tenders, proposals and content were each produced by hand, so quality varied with whoever was free. One knowledge base now feeds 18 workflow skills across four business domains.

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Compliance & Audit Automation

Certification work was reactive - evidence scattered, policies out of date, security questionnaires rebuilt from scratch each time. We built one repository, automated policy monitoring and AI-assisted questionnaire drafting.

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Marketing Content Engine

No content team and no shared knowledge base, so publishing was sporadic and the voice changed from piece to piece. We built a weekly cycle that produces 13+ content formats from one knowledge base.

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AI Lead Response System

Every enquiry through our contact form gets a personalised reply without anyone watching an inbox. We built it for ourselves and run it every day.

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B2B Lead Outreach Engine

Every morning, AI writes a personalised outreach draft for each lead that is due - in its own language, for the right campaign. Reps review and send instead of writing from scratch.

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Tell us the job.

We'll say which one fits, or tell you if AI is the wrong tool for it. Free, 30 minutes, no obligation.

Book a free call → See pricing →